MODEL PROCUREMENT REQUIREMENTS

ABOUT THIS TOOL

One of the barriers, identified by many communities, to applying information technology (IT) to their building codes administration and enforcement programs, has been a lack of information on best practices in IT procurement. To help alleviate this problem, the Model Procurement Requirements tool is now available for downloading from the Alliance’s website: www.natlpartnerstreamline, and is based upon the best practices of jurisdictions from around the nation. The Model provides state and local governments with a number of basic administrative and technical requirements that building officials and chief information officers deem essential to assuring both an effective procurement and ultimate operation of the acquired hardware or software by the jurisdiction.

BENEFITS

The Model Procurement Requirements tool enables jurisdictions to benefit from the procurement experiences of jurisdictions from state and local jurisdictions from across the nation including California, Florida, Maryland, Oregon and Virginia.

The tool provides a complete list of administrative and technical requirements of vendors; assures your jurisdiction that it will own the data; and enables your jurisdiction to mandate interoperability of software.

SAVINGS TO GOVERNMENT

Released in 2004, with the endorsement of the National Association of State Chief Information Officers (NASCIO), the Model has been used by 14 jurisdictions to speed their procurement process and help them successfully conduct their procurements. On average, the Model has saved communities 40 percent of the time it normally would have taken to develop their procurement documents. Several jurisdictions also report savings from avoiding potential cost overruns by contractors due to usage and completion of the Model.

BACKGROUND

Included in the Model are:

Basic technical requirements:

EXAMPLES OF APPLICATION AND JURISDICTION CONTACTS

State of Oregon – the State of Oregon acted upon the recommendations contained in the Model Procurement Requirements tool and is completing issuance of major RFP to build out statewide e-Permitting system. Contact: Gary Basin; Phone: 503-373-7755; Email: gary.p.basin@state.or.us

SUMMARY

The Model Procurement Requirements tool provide jurisdictions with a template from which to design and successfully conduct the procurement of hardware and software to enhance the effectiveness and efficiency of one or more aspects of their building codes administration and enforcement programs.

FOR MORE INFORMATION: VISIT THE ALLIANCE’S WEBSITE AT: www.natlpartnerstreamline.org and click on “TOOLKIT.” On the TOOLKIT homepage click on: MODEL PROCUREMENT GUIDELINES for further details.